Articles

13 March 2025

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Rental guide: Rent LED screens for your event or project

In today’s event industry, LED screens have become more or less a must for successful events. From corporate events and product launches to festivals and sports tournaments, LED displays help to grab attention, convey messages clearly, and enhance the audience experience.

When it comes to showcasing captivating images and videos, big screen rental is one of the best choices. For businesses and individuals looking to create memorable events, Trefyr offers a range of premium LED screen rental solutions suitable for indoor and outdoor environments.

In this guide, we’ll walk you through everything you need to know about renting big screens with Trefyr, their benefits, the differences between indoor and outdoor screens, and practical tips for choosing the right screen for your needs.

Benefits of renting LED screens for events

Using LED screens at events offers a range of benefits that can enhance the experience for both organizers and guests. Here are some reasons why you should consider renting them for your event:

Improved visibility: They provide vibrant, high-resolution images that make your content visible from long distances.
Versatility: They can display different types of media, including images, videos, live streams and presentations, making them suitable for different event formats.
High brightness: Particularly useful for outdoor events, they maintain brightness even in direct sunlight and provide clarity whatever the weather.
Content: Big screens allow you to quickly change content as needed, providing flexibility in real-time communication.
Increased engagement: Bright images and moving content naturally attract attention and improve audience engagement.

Types of LED screens we offer

At Trefyr, we offer indoor and outdoor screens, each with specific characteristics adapted to their respective environments. Here is a summary of the two types:

LED screens for indoor use

Indoor LED screens are designed to provide sharp images with controlled light levels, suitable for indoor environments where ambient light is moderate. These screens are suitable for corporate events, trade shows, weddings, and conferences, these displays have the following features:

Higher pixel density: Indoor LED screens generally have a higher pixel density. That is, a lower pixel pitch, which ensures that images are sharp and detailed, even at close viewing distances.
Lightweight and thin design: They are usually lighter in weight, making them easier to adapt to different locations.
Moderate brightness: Indoor LED screens provide just the right brightness for indoor environments and minimize glare for a better viewing experience.

LED screens for outdoor use

Outdoor LED screens are built to withstand different weather conditions and are suitable for sporting events, concerts, outdoor festivals, and advertising. Here’s what makes outdoor screens different:

Weather resistance: Outdoor LED screens are often waterproof and designed to withstand rain, wind, and sun.
High brightness: These screens have much higher brightness to ensure that the content on the screens is visible even in direct sunlight.
More durable design: Outdoor LED screens are often constructed with durable materials to withstand the elements and tougher handling during installation.

See our product range of LED screens for rental.

Choosing the best LED screen for your event

Choosing the most suitable LED screen for your event is crucial to achieve the desired result. Here are some factors to consider when choosing between different big screens:

Location of the event: If your event takes place indoors, a large LED screen for indoor use is the obvious choice. For outdoor events, choose an outdoor LED screen that can withstand varying weather conditions.
Audience size: For larger audiences, you may need larger or multiple large screens to ensure everyone has a clear view. By discussing the size of the audience and the layout of the venue, we will help you choose the optimal screen size and configuration.
Type of content: If you plan to display intricate details or small text, choose a high-resolution indoor LED screen with higher pixel density. For videos or live streaming, an outdoor LED screen with standard resolution may suffice.
Budget: Although LED screen rental is cost-effective, screens can vary in price. We can tailor different solutions for different budgets to suit your needs.
Viewing distance: Higher pixel density screens are preferable for close-up viewing, while larger events with distant viewers may not require high pixel density.
Brightness: For outdoor events, you should prioritize screens with high brightness to maintain visibility in sunlight. Indoor events may need screens with adjustable brightness to avoid glare.

The simplicity of LED screen rental

Renting an LED screen can seem complicated, especially for first-time users. We make it easy for you to understand, whatever your level of knowledge, and offer services that go beyond the rental itself:

Consultation and project planning: We offer pre-event consultation to understand your needs and recommend the best type and size of screen.
Delivery and installation: We take care of the logistics, delivering the LED screens and associated technology to your venue or location and ensuring that the installation is carried out safely.
On-site technical support: Our team is on hand to help with screen operation, troubleshooting, and ensuring everything runs smoothly throughout the event.
Flexible rental periods: We offer flexible rental periods, whether you need the screen for a single day or several weeks.
Dismantling and pick-up: After the event, our team will quickly dismantle and remove the equipment, so you can focus on other things without any hassle.

Thanks to our partners, we can offer complete lighting and sound solutions for any size and environment. That means you can feel confident we will help you from idea to full-scale event.

How much does it cost to rent a LED screen?

The cost can vary greatly depending on factors such as screen size, resolution, rental time, and complexity. Therefore, there is no exact price for renting LED screens, but it differs from case to case.

Common types of events for LED screens

LED screens have a wide range of applications and we at Trefyr have helped many customers in different industries. Here are some examples where they can enhance your event:

Corporate meetings and conferences: Suitable for presentations, speaker visibility, and branding.
Trade shows: They attract attendees to stands and display product information and videos effectively.
Concerts and music festivals: Provides live video feeds and visual effects to enhance the audience experience.
Sporting events: Ideal for live streaming and displaying results, advertising, and highlights.
Weddings and parties: Show slideshows, videos, and live images for a more immersive experience.

Get the most out of your LED screen rental

Here are some tips to get the most out of your LED screen rental:

Plan your content in advance: prepare images and videos that match the theme of the event and the interest of the audience.
Test the equipment: Carry out a test run with our team to ensure everything works as it should.
Optimize viewing angles: Position the screens for optimal visibility, taking into account the layout of the room and the seated or standing position of the audience.
Use dynamic visuals: Moving images, videos, and animations often capture attention better than static images.
Keep content clear and concise: Use bold text and simple images to ensure clarity, especially for large outdoor displays.

Summary

LED screen rental from us at Trefyr is a great way to enhance the visuals of your event and create a memorable experience. With a wide range of high-quality indoor and outdoor screens, customizable options, and reliable services, our LED screen solutions are the perfect choice for events of all kinds.

For more information about LED screen rental or to get a quote for your upcoming event, contact us today.

Start your project

We can help you design custom solutions for LED video wall, display and screen rental or installation in any application. Whatever the size, complexity, or type of installation, we will find the solution that meets your needs.

Contact sales

David Kallentoft
Project Manager/Sales
Phone: +46 760-271887
Email: sales@trefyr.se